Noom is a digital healthcare company that connects people to content, coaching, community, and clinicians to build healthy habits and promote better living. We’re a mission-driven, high-growth organization that’s powered by science, technology, and world-class talent.

Our team is seeking an Administrative Assistant (Contract) to support the smooth and efficient operation of our organization. You will be based in our New York office assisting with the day to day running of Noom HQ, and supporting our senior leadership using both EA and Admin Assistant skills. Working closely with our remote EA team and cross functionally with the Office & Facilities team, you will be required to work on various projects and with multiple C-suite Executives on a daily basis.

What You’ll Be Doing

• Executive Support
  • Schedule and maintain calendars for C-suite or multiple individuals using Google Calendar
  • Schedule travel domestically and internationally; prepare travel itineraries as needed
  • Coordinate room and Zoom set up for meetings; dial-ins, presentation and food set up
• Anticipate upcoming needs and workload of the teams, such as scheduling, projects, virtual technology needs etc and handle ad-hoc projects as requested
• Assist the office in day-to-day operations and administrative tasks
• Serve as a liaison with building management
• Office Maintenance; ensuring the office is well organized and maintained to a high standard, with meeting rooms prepped for each day.
  • Order office supplies and restock the kitchen, coordinating deliveries when needed
  • Responsible for Proxy & Eden security system management inc.
  • Meet & greet visitors
  • Coordinate social events and gatherings
• Be onsite at least 3 days a week Tues-Thurs and as required for events, gathering weeks, and external meetings.
• Cover PTO when required for EAs

What We're Looking For

• Experience in and Executive Assistant role working with Senior Leadership.
• 2-4 years experience working in a fast-paced, high-pressure environment requiring little or no direct supervision
• Requires fast-thinking experience working with all types of personalities means you need to be quick on your feet to find a resolution.
• Ideal candidate will be self-directed and will not need day-to-day instructions on how to manage calendar and tasks
• Highly self-motivated, pragmatic, and action oriented
• Must possess the ability to anticipate emerging needs and use judgment to decide what tasks and meetings are high priorities in order to effectively manage the calendar
• Excellent communication and interpersonal skills
• Must quickly learn key internal and external stakeholders, and understand how to effectively work with senior management and their assistants/teams
• Excellent time management and follow-through skills with respect to detail
• Able to handle superior level of confidentiality
• Mature, personable, professional demeanor on the phone and in person.
• Role requirements: There will be occasional heavy lifting. Must be able to lift up to 25lbs (e.g. water bottle deliveries).

Pay Rate

• The pay rate for this contract position is $37/hour.

More About Noom

At Noom, we believe that the individual is the greatest force for good, not just in their health but in unlocking their fullest potential. We apply the same principles inside Noom. Across our dynamic organization, we empower our teams to execute on big ideas and we start and end each day with responsibility to make the world a healthier place. Fortune, Inc., Glassdoor, and Crain’s have all named Noom a Best Place to Work including being named on Fortune’s lists for Best Workplaces in New York, Best Workplaces in Technology, Best Workplaces for Women, and Best Workplaces for Millennials.

Noom is proud to be an Equal Opportunity Employer, and all applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, caste, national origin, physical or mental disability, protected veteran status, age, or any other characteristic protected by applicable law. Noom is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities. To request reasonable accommodation, please email accommodations-help@noom.com.

To help protect against potential hiring scams, please be aware that all email communications from the Noom Talent team and/or hiring managers will come only from an @noom.com email address. Our assessment process includes multiple phone and/or video interview rounds, and we will never ask you for personal payment, require you to purchase equipment, or extend a job offer without the completion of this interview process. If you are unsure about the validity of a Noom job posting on another website, we strongly encourage you to instead apply directly through our website.