About the position:

Please note this is a Part-Time, Contract Role, 20-25 hours per week.

Stellar Health’s People Team is looking for an experienced Part time Office Manager. Reporting to our People Ops Manager, this role will be based out of our New York, Union Square headquarters. We have a brand new, two floor office space, and a hybrid workforce of amazing employees. As our part time Office Manager, your main responsibility will be to make sure our physical and remote office spaces are as welcoming and well-functioning as possible. This is a highly collaborative role, where you will be required to work with many different stakeholders across the business, while managing multiple priorities and projects. This is a part time role, perfect for someone looking to build their resume and experience working in a startup environment!

While your role will be broad, and likely will change as Stellar grows, we expect your work to fall in three categories:

Day-to-Day Office Management

• Maintaining office cleanliness and organization. This will include things like managing our dishwasher, providing light cleaning where needed, stocking and inventory tracking, and generally making sure our space is a great space for employees
• Management of all Office Vendor relationships including Marche, Fooda, Alliance, and others. Management will include highlighting when a particular vendor may need to be swapped out.
• Managing an office events calendar, in partnership with key G & A stakeholders
• Managing office systems access, partnering with IT as needed here
• Running all office processes, and keeping tabs on how to make these processes more scalable and efficient
• Coordinating activities with any remote employee stakeholders (eg: our Engineering Chief of Staff)
• Managing general office upkeep, including any office repairs

General Reception

• Supporting all Office Visitors, including delivery and service vendors
• Being the first person Stellar Visitors interact with when they come onsite
• Ensuring our reception area is clean, organized, and welcoming at all times

Employee Experience Tasks

• Supporting all Employee Events, in conjunction with the rest of the People Team and the Office of the CEO
• Managing, triaging, responding to, and actioning all office related tickets and requests
• Helping maintain and update documentation related office policies and processes
• As above, tracking anything related to Employee Experience budgets
• Working with our Diversity, Equity, and Inclusion Steering Committee on various events, stepping in to help plan and manage where needed
• Contributing ideas for events and updates that would make employee experience even better

As a part time Office Manager you will need to have:

• Combination of work experience, internships, and education that indicate success in this type of role
• Ideally your experience will have been in a fast paced office environment
• Experience with MS Office and Google products is required
• Experience managing and tracking budgets is required
• Ideally you have intermediate to advanced Excel skills (data visualizations, VLookups, Pivot Tables, etc.)
• Great communication skills, including the ability to write to different audiences
• A high level of integrity
• A great attitude, and the patience to ‘roll with the punches’

Generally, you would be joining a great team of People People who want to help make Stellar the best place to work for all employees.

Contract Rate:

This is a contract rate of $2,000-$2,400. Where a new hire falls within this range will be based on their individual skills and experience, and how these competencies compare across other employees in the same role.

Stellar reserves the right to change our compensation bands at any time.